This assignment uses exercises to introduce the concept that the Outlook Desktop client application can be used to organize your work, and make more efficient use of your time. After completing this assignment you will be able to use the Outlook Desktop client to: create a meeting appointment add a signature block to emails create and attach a vcard to your emails create a recurring appointment understand how businesses can work together more effectively subscribe to a calendar feed (.ics) from D2L
The purpose of this assignment is to introduce you to the power of personal information management programs. The Microsoft Outlook Desktop client (not Office 365 or the cloud version) will be the application used. Modern businesses depend on email, which Outlook can handle. There are many other features and add-ons that can be combined with Outlook to make the communication process more efficient. Some of these are: Using calendaring to schedule your day, meetings and resources Adding the Linked-In toolbar to simplify looking up information on your connections while using Outlook Using Microsoft Lync/Skype for Business as an Instant Messaging client that displays your status based on your Outlook calendar This assignment will cover several basic Outlook features, you are encouraged to explore on your own to find additional features that will make you more productive. Make sure that Outlook 2016 is properly setup on your computer before proceeding. If necessary, contact Tech Support in Somsen 207 for assistance.
Review this Lynda.com video on creating an Outlook Appointment "Outlook Appointment" Play the video on one monitor, have Outlook 2016 open on another monitor. Hint: if you need help, go to Lynda.com and search for 'Outlook 2016 basics'. There is a very good 49m video 'Learn Outlook 2016: The Basics', and more.
Your task is to create an Outlook appointment for yourself to set aside time to study for this course. Make a screen shot of the item you created in the Outlook calendar and save it in an appropriate location with a name such as 'Exercise01ScreenShot'. You will be combining screen shots from several exercises at the end of this assignment, similar to what you did in Formative00, Exercise 7-Adobe Acrobat Pro File Creation. (50) 1. How can this task be accomplished using the Outlook calendar?
Review this Lynda.com video on creating an Outlook Appointment "Outlook Signature" Play the video on one monitor, have Outlook 2016 open on another monitor. Hint: if you need help, go to Lynda.com and search for 'Outlook 2016 basics'. There is a very good 49m video 'Learn Outlook 2016: The Basics', and more.
Your task is to create an Outlook signature block that contains a Business Card for your emails. Make a screen shot of an email containing a signature block and a Business Card in Outlook. It will look something like this: Save your screen shot in an appropriate location with a name such as 'Exercise02ScreenShot'. You will be combining screen shots from several exercises at the end of this assignment, similar to what you did in Formative00, Exercise 7-Adobe Acrobat Pro File Creation. (50) 2. What must you create first in Outlook before you can create a Business Card?
Send a test email to yourself. (50) 3. Briefly describe the reason to send a test email to yourself. Hint: Answer the question 'what does it mean if I do not receive the test email?'
Consider the impact on your professional reputation of incorrect spelling and poor grammar. (50) 4. Briefly explain why it is a good ideas to spell and grammar check all emails before you press Send.
Use Outlook to create a recurring appointment with the following settings: Subject: MIS202 class meeting Location: Somsen 301 Start time: use the start time for your section End time: use the end time for your section Recurrence pattern: Weekly, every 1 week on Tuesday and Thursdays Range of recurrence: end by last day of class Make a screen shot of your recurring appointment settings from the Outlook dialog box. Save your screen shot in an appropriate location with a name such as 'Exercise05ScreenShot'. You will be combining screen shots from several exercises at the end of this assignment, similar to what you did in Formative00, Exercise 7-Adobe Acrobat Pro File Creation. (50) 5. Briefly describe the value of creating recurring appointments.
In this exercise, please read all of these instructions first. You are going to create a calendar feed from D2L for this course, and install this feed into Outlook so that you know all the assignment due dates for this course. Using your browser, please login to D2L and find this course. Click on Calendar, then Settings, then make sure 'Enable Calendar Feeds' is checked On the home page click the inverted triangle to the right of 'Calendar' and select 'Subscribe' Select this course from the drop-down list. Follow the instructions to place the URL into Outlook. This means copy the url presented in the dialog box. Open Outlook, click on File, then click on the Account Settings button, then click Account Settings..., Select the 'Internet Calendars' tab then click the 'New...' button then paste teh feed (100) 6. Calendar Feeds When these tasks are completed paste your calendar feed url in the text box below.
Open Adobe Acrobat Professional and follow these steps. You will be creating one .pdf (portable document format) file from the three screen shots that you have taken. From the splash screen or from the menu choose File>Create>Combine files into a single PDF... Open File Explorer and drag the screen shots into the combine files dialog box. Make sure to put the files in numerical order by exercise. Click the 'Combine Files' button in the lower right. From the menu choose File>Save As and save the file with a name such as "MyAssignmentSummative02ScreenShots.pdf" in an appropriate location where you can easily find it again. (100) 7. Upload your file 'MyAssignmentSummative02ScreenShots.pdf' to the D2L 'Summative02' Assignment folder.
In this exercise, please read all of these instructions first. Make sure that you have completed all the exercises, published all files, and checked your website to ensure it works correctly. (50) 8. Assignment submission When the preceding tasks are complete, press the Submit button below.